The Minutes of the Board Meeting

The minutes of the board meeting are the official document of what transpired during a board meeting. They provide legal proof of the meeting’s discussions and decisions, inspire stakeholder confidence, support corporate governance and ESG goals, and hold directors accountable.

The most crucial aspect of the minutes of board meetings is capturing precise information. Even when opinions are voiced, the minutes should be objective. Making the minutes as objective as possible helps to protect the board from legal liability, which is why it is important to look at the context of any decision or statement before making it part of the document.

It’s a good idea in order to reduce time, make use of a template https://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-porta for the board minutes that has been pre-approved. You should strive to maintain consistency in the structure and language of your meetings. This will help you ensure all important details, including who called the meeting and whether a quorum was present, as well as how they were voted or voted on, any points of procedural or appeals, and the time the board met and adjourned are all included.

Include any additional documents that were included during the board meeting, like presentations, records and reports. They can be included in the board minutes in an appendix, or listed in a table of contents at the end of the document dependent on the way the board intends to organize their board materials.