Minutes of the Board Meeting

Minutes of board meetings are a critical record of important information and governance procedures. When they are properly prepared and endorsed they serve as the basis for post-decision evaluations and help boards hold themselves accountable to their agreed-upon decision-making procedures. They can also stop the board from making future cuts that could pose a problem for the stakeholder of the company.

Minutes are usually prepared by http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ the presiding body or someone from the staff of an organization. It could be a scribe with prior experience writing board minutes or an experienced secretary who is well-versed in the information that should not be included. Regardless of who prepares the draft minutes, it’s important to set clear expectations about what you expect from them, so that they are able to write a memorable note that will make the meetings of the board credible.

The first thing that is required is a record of the time, date and location of the meeting as this is vital to the accuracy of minutes. The next thing to do is create the list of officers who preside directors, non-voting attendees and presiding officers. It’s also important to determine if any members were present via telephone or online.

The minutes should be divided into two sections the substantive and administrative business. Administrative business includes things such as agenda approvals, a summary from previous minutes or the use of consent agendas (which reduces debate by acknowledging repeated items in one motion). Substantive business involves more content-driven items like updates from committees, risk management briefings and decisions regarding new service initiatives.